Privacy Policy

Privacy Policy

Electroverse Club

Effective Date: 10 Jan 2025

Electroverse Club is committed to protecting the privacy, security, and personal information of its members, participants, and stakeholders. This Privacy Policy outlines how information is collected, used, stored, and protected by the club.

1. Information We Collect

We may collect the following types of information:

  • Personal details (e.g., name, department, year of study, institution name)

  • Contact information (e.g., email address, phone number)

  • Academic details (for event/workshop registration)

  • Participation data (event attendance, workshop involvement, feedback)

  • Digital data (website forms, online registrations, communication platforms)

2. Purpose of Data Collection

Information is collected solely for:

  • Event and workshop registrations

  • Communication and notifications

  • Academic and activity coordination

  • Certification and documentation

  • Club operations and administration

  • Inter-college collaborations and activities

  • Improving services and student engagement

3. Data Usage Policy

Electroverse Club ensures that:

  • Data is used only for academic, educational, and organizational purposes

  • Personal information is not sold, rented, or commercially shared

  • Data is accessed only by authorized club coordinators and faculty advisors

  • Information is used ethically and responsibly

4. Data Protection & Security

We implement appropriate safeguards to protect data from:

  • Unauthorized access

  • Misuse or manipulation

  • Loss or theft

  • Unauthorized sharing

All reasonable technical and administrative measures are taken to ensure data confidentiality.

5. Data Sharing

Data may be shared only with:

  • Internal organizing teams

  • Faculty coordinators

  • Institutional authorities (when required)

  • Partner institutions (for inter-college activities only)

No personal data is shared with third parties for marketing or commercial purposes.

6. User Rights

Users have the right to:

  • Access their personal information

  • Request correction of incorrect data

  • Request deletion of data (subject to institutional requirements)

  • Withdraw consent for non-essential communications

7. Cookies & Digital Platforms

If applicable, Electroverse Club digital platforms may use basic cookies for:

  • Website functionality

  • Form processing

  • User experience improvement

No tracking cookies or advertising cookies are used for commercial profiling.

8. Policy Updates

This Privacy Policy may be updated periodically to reflect:

  • Regulatory changes

  • Institutional guidelines

  • Operational improvements

Updates will be communicated through official platforms.

9. Contact Information

For privacy-related concerns or requests, contact:
Electroverse Club Administration
Email: electroverseclub.ssec@gmail.com
Institution: Shantilal Shah Engineering college, Bhavnagar
Location: Bhavnagar, Gujarat

Disclaimer

Electroverse Club operates as an academic and student development organization. All data handling practices align with ethical, educational, and institutional standards.